Enterprise Data Security: What It Means For Your Organisation
Make a calculated guess in each of the following areas depending upon the kind of security incident–small, medium, large– or data breach concerning your most classified or sensitive information. What would it mean to your organisation even if there was a meagre 5% loss of revenue? How much risk is the company willing to accept with regards to bottom-line cost estimates?
For many organisations, it is a growing necessity that all internal documentation and content remain safe and protected, no matter where it lands. Loss of consumer trust leading to a dent in brand capital can never be fully recovered. In 2012, the data breach at DropBox put the entire information of over 7 million consumers at risk. Immediately, a large number of companies, including Morgan Stanley, restrained their internal staff and personnel from accessing file hosting services.
A recent study concluded that over 85% of consumers were highly unlikely to do business or completely stopped doing business with an organisation that did not offer credit/debit card protection while 80% were unlikely to trust an organisation, where data breaches involved personal information such as mobile numbers, home addresses and e-mail ids. The survey revealed that negative brand in fact has a lasting influence on consumers as long as they are able to search company information regarding data breaches online thus creating a deficit in the brand value of the organisation for any future marketing to be successful.
Digital data can contain any kind of information– from organisational data to consumer related confidential information– within them. It is important to note whether an organisation has the right kind of restrictions and guidelines in place concerning which individual can and cannot access classified revenue generating document files. According to the Forrester report from 2013 to 2014–Understand the State of Data Security And Privacy–it was concluded that internal employees were the group responsible for 35% of all security breaches concerning data theft taking place in an organisation
A large number of data breaches are usually unintentional that arise from unfamiliar document usage and poor understanding of organisational policies. These changes are further aggravated by the recent culture of storing important information in personal mobile devices outside the office. Security breaches can also include information abuse by dishonest insiders. If it is not possible to change the manner of the working environment, the IT department can help in striking a balance between access to specific files and document security by continuing to deliver a good reader experience. Determining information and tools for workers in an easy and safe manner that does not interfere with the ability to work seamlessly does not necessarily have to be challenging. With the help of the right document security tools, this initiative can be successful in any organisation.
In implementing an enterprise security solution, it is important to know whether the integration strategy also includes a document security element. Across industries and verticals, there is a growing demand that IT management within organisations have basic levels of content loss prevention controls and data security solutions in place. Without the execution of such controls, securing investment for integration can be an arduous chore.
Malicious insiders and external attackers can turn an organisation’s technology into a goldmine for hacking if there are a number of potential gaps within a data security solution in the organisation. In order to examine the right kind of data security system for an enterprise, here are three security related issues that need to be looked into:
- Protecting all the right places: Most IT experts in charge of data security management do not have the slightest clue where information is being stored within or outside the network. Additional complication arises when the workforce begins to get mobile, adding to the complexity of the information systems’ problems. Whether content information is stored within the four walls of the organisation or in the pockets of users in any part of the world, that data needs to be safeguarded at all times. If an organisation has not considered that classified data can be transferred on virtually every smart mobile device, server storage and system, then it is not looking deep enough. No enterprise security management system can be as efficient as it should be, if all points are not looked into, thus only providing a superficial sense of protection. In addition, cloud service providers must also be looked into, considering the data that is processed, stored and managed for an employee or the organisation at large.
- Knowing where data security procedures stand: Assessing enterprise data management related dangers can be tough for a number of reasons: the amount of workforce involved; large number of systems and complexities involved; bureaucracy and politics surrounding such systems and more. Sometimes, even an intensive controls audit is not enough to secure nor a checklist of a thorough-run through compliance can be helpful. It is important that the IT or information security department within the opposition or a third party can help in determining what is truly at risk within the organisation. Although everything might appear fine on the surface, given that all policies and procedures are accurately implemented and administrated effectively, it takes just a few missing server patches or unprotected database eavesdroppers or even defects in the network systemsâ front-end to bring about grave implications. Hence, striking the right balance between functional and technical risks is highly crucial.
- Keeping a check on information security in the future: A number of top management personnel are of the assumption that only internal usage of classified data should be controlled or that if a third party provider can enable a strong, robust data security systems in place, all will be well with information security within the enterprise. The hope that nothing negative or untoward will take place is not the right strategy.
A document security management solution is not a set-it-and-forget-it process that should be set up in an enterprise. On the contrary, it is the users, procedures and solutions that seamlessly help in minimising data security breaches. Decision makers within an organisation need to understand the various kinds of data security solutions available in the market and ensure that the right one is implemented in the company. Being proactive about content security in an organisation is a much smarter move than a reactive measure–wishing that such controls were in place after a document security breach has taken place.